Useful Tools to Communicate & Udpate Employees

Aside from traditional bulletin boards, there are simple tools that you can use to communicate and update your team of employees. Let me share with you a couple of tools that we use in our company...

COMMUNICATIONS LOGBOOK & ONLINE MESSAGE BOARDS
This is especially helpful when you've got employees with different schedule shifts... Or when we need to share information within the team, but don't want to necessarily announce it to the whole world.

Back in college, not so long ago, we had a tambayan (hangout place). Since my friends and I had different class schedules and we didn't see each other daily, we would communicate and update each other using a message logbook. (There were no cellphones yet at that time and not everyone had beepers).

In the same way, we've been using a message logbook in our office for the past 5 years. In the logbook, we write notes, reminders, greetings and such. It's has been a pretty good communications tool.

But we've recently added another improvement in our company. Since everyone in our company now have computers and internet access, we have an Online Message Board for the team. We use the forum to update each other about projects and programs. Unlike email wherein it gets difficult to sort through all the messages that come in, the forum provides a focused discussion thread for us.

It's pretty cool and very easy to do. For more information on simple HR projects that you can do, you may attend Businessmaker Academy's HR Management Seminar Series and become a member of HR Club Philippines. For assistance in setting up your Online Message Board and train your people on how to use it, you may work with an IT specialist or visit BusinessmakerOnline.

>>> Jhoanna O. Gan-So is the president and head of research and development for Businessmaker Academy. She is an educator, entrepreneur, marketing communication specialist and HR practitioner. Together with her husband, Mark So, she is committed to helping people improve their personal, professional and financial lives.